Non-profit Software that WORKS, now that's WayCool!

CoolFocus includes DONOR, CLIENT and VOLUNTEER MANAGEMENT all in one easy-to-use solution! Managing your non-profit has never been this SIMPLE!

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ONE SOLUTION FOR YOUR ORGANIZATION

CoolFocus includes Donor Management, Client Management, and Volunteer Management all in one solution! Pricing is simple to understand, with NO ADDITIONAL CHARGES for NEW USERS, NEW LOCATIONS or SUPPORT!

With integration to QuickBooks, eGiving Systems, multiple National Call Centers for Pregnancy Centers, and more, your organization can have “One Version of the Truth” all in one place!

Since CoolFocus is cloud-based, it works on PC as well as Mac and is accessible from anywhere that an Internet connection is available! And, unlike other cloud-based tools, we provide IP Whitelisting features that let you limit access to only the computers you list for certain profiles, while still maintaining connectivity for others!

DON'T REINVENT THE WHEEL

QuickBooks is a great tool for accounting, but it STINKS for Donor Management. That’s why CoolFocus has an import tool for QuickBooks! Excel is a great spreadsheet tool, you can sort, move columns, add subtotals and more. That’s why CoolFocus allows you to export EVERY list into Excel! And, since you can export to Excel, Mail Merge with Word is easy! Create letters, mailing labels, envelopes and more, all with the data from CoolFocus!

We also provide direct import from eGiving.com and Ministry Sync!

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HANG ON TO YER HELMET

We are constantly adding new features, new integration to other tools, new Training Videos and integrated help tools. And, with our new Context-Sensitive Help Popups, you will get messages throughout the software to make “friendly suggestions” and point you in the right direction! CoolFocus can tell when it’s your first time to try a new feature, so we can provide exactly the help you need, even without having to ask!

CoolFocus has always been a customer-driven application, we take your suggestions and requests seriously. Just ask any of our customers who have used CoolFocus, some for 15 years or more! We want CoolFocus to be “your software”, so please let us know when you have suggestions or needs. Our Support Team is consistently ranked very high in customer satisfaction!

ONE VERSION OF THE TRUTH

Do you have your Donor information in Excel spreadsheets, Word documents, manilla folders and maybe even on cocktail napkins or in a shoebox? CoolFocus allows you to track relevant Donor data including email address, phone numbers, mailing address, pledges, contribution history and more. You can even track church, college, highschool and other affiliations; as many as you like! Donors can have unlimited Roles and Skills as well. Using our Advanced Search tool, you can find donors based on Giving History, both AMOUNT of gifts and COUNT of gifts!

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CLIENT MANAGEMENT FOR CRISIS PREGNANCY CENTERS

CoolFocus provides FULL CLIENT MANAGEMENT tools for your Pregnancy Center. With Care Net, Focus on the Family, SMSC and other reports BUILT-IN, reporting your success has never been easier!

You can track Pregnancy Tests, Ultrasounds, Counseling Visits, STD Tests, Classes taken and Material Services Benefits received. All activities for each Client are in one place, easy to read and edit!

With our DocAlert feature, your physician can receive IMMEDIATE Text or Email notification that they have a Sonogram to review, complete with images that you upload from your scanner! All data is kept within CoolFocus, NOTHING is emailed, so no worries about privacy or HIPAA issues.

Our BUILT-IN Scheduler provides a Calendar for you to schedule Client Appointments for UNLIMITED LOCATIONS, Appointment Types and Resources. It also includes interfaces to MULTIPLE NATIONAL CALL CENTERS!

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VOLUNTEER MANAGEMENT

Volunteers are the lifeblood of ANY Organization! Do you know how many people volunteered last year? Do you know how many HOURS they gave? Do you know which PROGRAMS they volunteered for and when? Who was your TOP Volunteer?

With CoolFocus you can track ALL this information, with supporting reports included!

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ALWAYS ON

CoolFocus provides easy access to your data from anywhere you are.

SECURITY

Unlimited users allows for greater protection of all data through advanced role based security including IP Address restrictions to protect data outside of your office.

RESPONSIVE

WayCool Software is RESPONSIVE to YOUR needs and requests. CoolFocus is a “customer-driven” product; we want your input and appreciate your experience. We know that we can’t know it all, but together we can accomplish much more!

AUDIT LOG

Detailed audit log on every entity in the database to assist with HIPAA compliance.

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SERVICE PACKAGES

No need to choose an option, since pricing is based on the Number of Names in your database, your monthly billing will AUTOMATICALLY be adjusted up or down as your data changes!

STARTER
$50
Monthly

  • No Setup Fee
  • 1-1,000 Names in Database (Donors, Clients, Volunteers)
  • UNLIMITED Users
  • Full Audit Log
ADD-ONs
$20
Monthly

  • Additional 10,000 Names 

WHAT OUR CUSTOMERS SAY

Your team is great – thanks so much for all you do to make our center run well.

It’s like magic! Thank you! I owe you lunch.

I’ve been very impressed with the generous customer support over the past 2 months since I started working. I’ll take a look at those videos.

I wanted to say thanks for your hard work on upgrading the security of the scheduler with the timeout and IP functions. It’s a great addition for the safety of private health information. I’m grateful for your work that allows us to do ours better.

Thank you, Mike!! Can I just say, you guys are AWESOME with help!! I thank you so much!!! I appreciate each of you who helps me out!!

WHOA…it worked like magic! THANK YOU!

Love love love the new Call Center Appointment notification. Thanks for making it easy!

You are a life saver! Your instructions worked perfectly and I am in business again. I appreciate your help!

Thanks Waycool Team! This is a nice feature to open Waycool and have a lovely message pop up with a reminder to view the training videos for help or simply use the Online Chat. Wonderful 🙂

BEHIND THE SCENES

Our team maintains an effective mix of development experience and seasoned leadership to provide innovative strategies and solutions to help make your organization successful. We take pride in our work, and love to hear your success stories!

GET YOUR ORGANIZATION IN FOCUS NOW!

Why wait? With FREE startup and LOW MONTHLY FEES, there’s no time like NOW to get your organization up and running with CoolFocus!